Member Guide: Member Guide · Meetings · Meeting Roles · ToastHost · Logging in to ToastHost · Booking Roles and Speeches · Pathways and Base Camp · Your Committee · Glossary
All our meetings are on ToastHost: https://toasthost.co.uk/app/club/colt/meetings. Sign in first (see Logging in to ToastHost).
Let us know you’re coming
Open the meeting and choose Attending, Maybe or Not attending in the RSVP banner at the top. You can change your answer any time before the meeting starts.
More help: Attending Meetings (ToastHost guide)
Book a role
- Open the meeting and go to the Role Signup tab. On a phone, it’s further down the Overview tab.
- Find the role you’d like and click Request Role.
- Our VP Education is told about your request and will confirm it. Once it’s confirmed, your name appears on the meeting. You might not get a confirmation email, so check the meeting page.
If a role is already taken, click Express Interest Anyway and we’ll keep you in mind if a slot opens up.
Sometimes an officer will email you asking you to take a particular role. You can accept or decline straight from the email.
Not sure which role to pick? Read about the meeting roles.
More help: Role Signup · Role Proposal (ToastHost guide)
Request a speech
We usually have a queue of speeches, so speeches aren’t booked directly. You request one, and our VP Education schedules it and lets you know.
- Go to My Pathways or Speech Requests and click Request a Speech.
- Choose your Pathways project and add your preferred dates. The more dates you give, the easier it is to fit you in, as our meetings are often booked up well in advance.
- Include your speech title when you request your speech, or tell our VP Education. A few words about your progress also help the Toastmaster of the Evening introduce you.
- Click Submit. Your request goes to the VP Education.
You can cancel a request at any time before it’s scheduled.
More help: Speech Requests (ToastHost guide)
Can’t make it?
If you find that you can’t attend a meeting and you know in advance, please cancel your role. This lets us make adjustments and keeps the meeting running smoothly for everyone.
- Not confirmed yet? Go to Role Signup and click Cancel Request.
- Already confirmed? Please contact our VP Education as soon as you can so the role can be reassigned.
- Change your RSVP to Not attending.
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